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Bookkeeping made easy

Bookkeeping services for Whangarei business

Countess Inc helps small businesses, sole traders and self-employed professionals manage their finances with ease, clarity and confidence.

Our goal is to keep your financials organised and ensure your business performance is accurate and clear.

No matter if your business is based in Whangarei or anywhere else in New Zealand, our expert bookkeeping services ensure your business stays on track without the stress.

Our affordable and comprehensive monthly plans are designed for business owners who need reliable and efficient bookkeeping and business administration management.

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Examples of our customisable monthly plans

Basic Package

Best for sole traders or small business owners just getting started with bookkeeping.

  • Up to 4 hours of bookkeeping
  • Bank transactions & reconciliations
  • Monthly profit & loss report
  • Xero or MYOB support

Growth Package

Ideal for small businesses managing a team and increasing transactions.

  • Up to 8 hours of bookkeeping
  • Bank transactions & reconciliations
  • Monthly financial reports (P&L + balance sheet)
  • Accounts payable support for supplier invoices
  • Payroll processing for up to 2 employees

Pro Package

Designed for growing businesses handling a high volume of transactions and supplier invoices.

  • Up to 20 hours of bookkeeping
  • Bank transactions & reconciliations
  • Invoicing, accounts payable & receivable management
  • Payroll processing for up to 5 employees
  • Stock & supplier cost tracking reports

Full-Service Package

Custom – We do it all!

Ideal for established businesses that need full financial management.

Includes everything in the Pro Package, plus:

  • Cash flow forecasting & budgeting
  • GST return filing
  • Monthly meetings to review financials & business health
  • Payroll for 6+ employees
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Books made easy

Extras & one-off bookkeeping and accounting services

More about Xero
  • Catch-up bookkeeping
  • GST
  • Company Office annual returns
  • Payroll processing
  • Business setup & Xero training
  • Payroll training & setup in Xero
  • Xero subscriptions
  • Invoicing & job quotes
  • Assistance with debt collection

Frequently asked questions about bookkeeping

A bookkeeper is useful if you’re a small business owner, contractor, or a sole trader. Here’s why:

  1. GST Compliance: If you’re GST-registered, a bookkeeper makes sure your returns are filed correctly and on time. IRD penalties for late or incorrect filing can sting.
  2. Payroll & PAYE: If you have employees, they’ll handle payroll processing and ensure PAYE deductions are correct and submitted to Inland Revenue. Read more here. 
  3. Xero & MYOB: Most NZ businesses use cloud accounting software like Xero (which was founded in NZ). A bookkeeper knows how to use these properly, keeping your accounts tidy and reports ready for your accountant or bank.
  4. IRD Audits: Having clean, accurate records reduces your risk in case of an IRD audit or at least makes it less stressful if it happens.
  5. Saving money: Bookkeepers usually charge less than accountants, so they handle the day-to-day stuff, saving you money when it’s time to get your taxes or annual accounts done.

If you’re doing everything yourself and it’s eating into your time or causing stress, it might be worth hiring a bookkeeper, even just a few hours a month.

Bookkeepers handle the daily financial transactions such as reconciling accounts, tracking expenses, managing payroll, and filing GST. Accountants usually step in for high-level financial analysis, tax returns, and strategic planning. Think of us as your financial sidekick keeping everything running smoothly so when tax time comes, your accountant (or ours!) has clean, organised data to work with.

Absolutely! That’s actually a very common setup. We’re happy to handle your monthly bookkeeping, payroll, and GST while you continue using your current accountant for end-of-year tax returns and financial statements. In fact, having a dedicated bookkeeper often makes your accountant’s job easier—and can save you money on accounting fees!

Both remote and in-person, we offer a range of services, including bookkeeping, GST return filing, payroll processing, Xero training, and more. Whether you’re based in Whangarei or anywhere else in New Zealand, we can assist you with all your bookkeeping needs. We’ll work with you to figure out which service model works best for your business.

Security is our top priority. We use encrypted, secure cloud platforms for all your financial information, and we follow strict protocols to ensure your data stays private and protected.

We use secure, cloud-based tools like Xero, and communicate via email, phone, or video call to keep your bookkeeping up to date. You’ll have regular updates and reports, and we’re always just a message away if you need us!

Absolutely! We’re based in Whangarei and happy to meet with you in person for consultations, training, or to work on specific tasks. We’re also happy to travel outside of Whangarei when needed. Just get in touch to chat about what you need, and we’ll tailor our approach to suit your business.

Definitely! Whether you prefer remote services or need some in-person assistance for a specific task, we’re flexible and can adjust as your business needs evolve. We’ll always ensure a seamless transition between both options.

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